SCOPE OF THIS CHAPTER
This chapter provides the context for all procedures.
It contains the overall policy and strategy for the provision of services to children and families. It also sets out underlying values and principles for recording, confidentiality and consultation.
The Vision set out in 1.1 was revised in July 2009 to ensure consistency with the Vision for Locality Support Services and Early Intervention.
In addition the Recording Values and Principles were amended in July 2009 to include reference to the Integrated Children's System (ICS).
It was also updated in March 2010 to include a link to Oxfordshire's Corporate Parenting Strategy.
Contents
- Vision and Policy
- Recording Values and Principles
- Confidentiality Values and Principles
- Consultation Values and Principles
Appendix: New File Format
1. Vision and Policy
1.1 Vision
Our vision is for Oxfordshire to be a place where every child and young person receives the support they need to:
- enjoy good physical and mental health;
- be protected from harm and neglect and grow up able to look after themselves;
- achieve educational success and enjoyment, have good opportunities for play and leisure and develop self-confidence and life skills for a creative and positive adulthood;
- make a positive contribution to the community and society;
- live free from poverty, achieve their potential and make the most of their lives.
We believe that:
- every child and young person has the right to be brought up in their own family;
- every child and young person has the right to receive full-time, high quality education appropriate to their needs.
- every child and young person has the right to be supported in a healthy lifestyle, and to health care that is accessible and appropriate to their need
These values inform:
- How we communicate so our customers know about and access services
- How they are treated with respect and courtesy at all times
- How we work with them in real partnership
- How we treat their personal information
- How we enable them to support each other
We will achieve this by:
- Listening to, hearing, respecting and responding to children, young people and families’ views
- Working with children, young people and families as equal partners, for example, involving children and families in the development of services, involving children and families in decisions and meetings that are about them, fitting services around children, young people and families rather than expecting them to fit in with us;
- Respecting the ability of families to make good and appropriate decisions for their children and strengthening support for them to meet their children’s needs, for example asking families for their solutions, and enabling them to find them; and providing practical help to meet families’ needs
- Identifying and solving problems early on: - from an early age and/or when problems are first noticed
- Strengthening support for schools and settings so that they can provide full-time, high quality education and learning for all their children and young people, for example, all agencies working together to help schools and settings meet their children’s needs, ensuring that schools and settings fulfil their responsibilities through appropriate use of their resources, and advocating on behalf of children and young people when they don’t;
- Enabling children and young people to access a range of positive activities and opportunities – especially those who are vulnerable or who have particular needs
- All of us working with children and families taking individual, as well as collective, responsibility to find solutions, for example not just referring on to others to solve problems, carrying on being involved for as long as needed; and providing the right support at the right time for the right length of time;
- Working together with others, through increased trust and confidence, to own and solve problems jointly, for example, working as part of the team around the child and family, taking the role of Lead Professional when appropriate, valuing other professionals and not criticising or blaming them, using common language and common assessment arrangements
- Working together to meet the needs of the whole child and family – not just focussing on one problem in isolation, thinking about all the children in the family, and thinking about the needs of the parents and the wider family
- Learning about “what works” and doing more of it
- Giving children and young people better information about the support that is available – involving children, young people and families in how we improve our information and making sure that information covers the full range of needs
- Addressing inequalities and valuing diversity – targeting our resources and services to those in greatest need and meeting all of the need of all our children and young people
See also Oxfordshire's Corporate Parenting Strategy, which includes the pledge to all Looked After Children in Oxfordshire.
1.2 Policy
This Policy sets out the framework within which Children in Need and their families receive services from Oxfordshire County Council.
The Policy is consistent with the legislation and associated regulations and government guidance. The major legislation is listed below:
- United Nations Convention on the Rights of the Child
- Children Act 1989
- Human Rights Act 1998
- Children (Leaving Care) Act 2000
- Care Standards Act 2000
- Adoption and Children Act 2002
- Children Act 2004
Additional legislation will also be relevant, for example legislation relating to disability and discrimination.
Work with Oxfordshire’s children, young people and their families is carried out in partnership with all sectors of Oxfordshire County Council and with other statutory and voluntary agencies.
Oxfordshire County Council is committed to the delivery of cost effective services in order to maximise resources for children and families.
As part of this, the County Council has a commitment to develop services around children that maximise their achievement and minimise risk, and aim to fulfil the 5 outcomes for children initially set out in Every Child Matters and now incorporated in the Children Act 2004:
Being Healthy
All Oxfordshire children have a right to be healthy. Services are targeted to reduce health inequalities and to ensure that children have access to good quality health services. Oxfordshire is committed to the promotion of healthy lifestyles and of programmes to facilitate this.
Being Safe
All Oxfordshire children have a right to be safe from harm and neglect. Where children become Looked After, it is our policy to promote their well-being robustly and to facilitate, wherever possible, their return to their family of origin. Where this cannot be achieved for reasons of safety, children are placed wherever possible with permanent substitute families.
See also the Permanency Policy for Looked After Children Procedure.
Enjoying and Achieving
All Oxfordshire children should be provided with good quality education that is able to meet their needs. Where a child is disabled, education, wherever possible, will be delivered in local schools. Oxfordshire children will be provided with a range of leisure and sports activities as well as extensive programmes to develop their general cultural and leisure pursuits.
Making a Positive Contribution
In Oxfordshire, children and young people, including those that are vulnerable, are well supported in making a positive contribution. The inclusion agenda ensures continuing commitment to innovative practice and challenging the status quo.
The County Council is committed to intensive provision to deflect children from crime and anti-social behaviour.
Economic Wellbeing
Oxfordshire County Council is committed to improving the economic wellbeing of children. The County Council’s wider policies in relation to regeneration and planning are geared to promote the well-being of the locality and residents including children and young people.
Oxfordshire’s Children, Young People and Families Directorate, when working with individual children and their families, will seek to ensure the above outcomes by maintaining children within their own families, wherever possible.
All children accessing services in Oxfordshire will be treated with respect and afforded privacy in relation to confidential issues surrounding their lives.
Oxfordshire County Council and its employees will not discriminate against or disadvantage any child or family on the grounds of race, ethnicity, religion, language, disability, gender or sexuality. All policies, procedures and practice will reflect this intention.
It is our policy to consult with children, their parents and any other significant adults about the plans for their future. The plans will be subject to regular reviews which will be held within relevant statutory timescales.
Where it is not consistent with a child’s safety and well-being to live at home with his or her immediate family, strenuous efforts will be made firstly to identify carers from within the wider kinship network of the child. If this is not possible, we shall identify suitable permanent alternative carers that reflect the child’s ethnicity, religious, cultural and linguistic background wherever possible and appropriate. We will always seek to place children in or near Oxfordshire in order to maximise the potential for access to health and mental health services and to ensure that the child has contact with his or her own family as well as educational and social continuity.
We will promote meaningful contact between Looked After children and their families and community of origin unless particular circumstances indicate that such contact would not be in their best interests.
See also the Permanency Policy for Looked After Children Procedure.
When children who are Looked After leave care, they will be supported and assisted until they are 21 or 24 if they are in full-time education. The level of financial support to these young people will be reviewed annually. Young people will be provided with clear information about the services to which they are entitled and in particular, the level of financial support they can be expected to receive and in what circumstances this will be provided.
We will promote an open-door culture for all children, parents and carers who access our services, which will encourage them to express their views, wishes and feelings. We will then do all we can to ensure that these views are taken into account when decisions are made about the child. If their wishes cannot be pursued because it is not in the child’s best interests, they will be provided with clear and adequate explanations as to why their wishes cannot be acceded to.
Services that are provided to children, young people and their families will be provided by skilled staff, committed to meeting children’s needs. Oxfordshire is committed to providing good quality training and support to staff in order that they can deliver high quality services.
Where children or others acting on their behalf are dissatisfied with services, we shall take steps to resolve the dissatisfaction. Children will also be given information about the County Council’s Complaints Procedure, which is based on the principle of resolution and not conflict, and given the opportunity to make formal a complaint if they wish.
2. Recording Values and Principles
This should be read in conjunction with the Client Paper Record Management Procedure
- Records of all children must be kept
- The design of records and forms must be approved
- Children and their families must be informed about their records
- The practitioner primarily involved should complete the record
- All relevant information about children and their families must be recorded
- Children and their families should be involved in the recording process
- Information about children and their families should normally be shared with them
- Managers must monitor information held in ’Third Party Info.’ sections of the child's file
- Paper records must be legible, signed and dated
- Records must be kept up to date
- Records must be written in plain English and prejudice must be avoided
- Records must be accurate and adequate
- Records must be relevant and not excessive
- Managers must oversee, monitor and review all records
- Records should be kept securely
- Removal of records must be an exceptional occurrence
- Records moved to a new location must be monitored
- Records must usually be retained after closure
- Use of computers at home
1.
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Records of all children must be kept
Each child must have his or her own case record from the point of Referral: the electronic records will be kept on Framework-I and will include the completed Integrated Children's System (ICS) exemplars, although the record also may include paper records; and audio or video recordings may also be kept. See also Appendix: New File Format.
Information held in electronic records must accurately reflect the corresponding information recorded within paper files.
Records held on paper may extend to more than one volume. Where more than one volume exists, the dates covered by each volume must be clearly recorded on the front cover. |
2.
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The design of records and forms must be approved
Records and forms must be designed to fit their purpose and used consistently across the organisation. These now include the ICS exemplars and other forms designed for use as part of framework-i.
The design of all records and forms must be approved by the relevant Service Manager before they come into use. |
3.
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Children and their families must be informed about their records
Children and their families have a right to be informed about the records kept on them, the reasons why, and their rights to confidentiality and of access to their records.
See Section 3, Principles of Confidentiality.
Information must be provided in a form that children and their families will understand - in their preferred language or method of communication. An interpreter will be provided if needed.
For children, the Directorate’s records are one of the most detailed accounts of large parts of their lives. It is important, therefore that this information is gathered and kept in such a way that they are able to gain the maximum understanding and benefit from it.
It is the responsibility of workers to ensure that children know about their lives and are given access to this information when they are sufficiently mature to cope with it. |
4.
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The practitioner primarily involved should complete the record
The practitioner primarily involved, that is the person who directly observes or witnesses the event that is being recorded or who has participated in the meeting/conversation, must complete records.
Where this is not possible and records are completed or updated by other people, it must be clear from the record which person provided the information being recorded. Preferably the person with first hand knowledge should read and sign the record.
Records of decisions must show who has made the decision, the reasons for which it has been made and the evidence upon which it is based. |
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All relevant information about children and their families must be recorded
The front cover of every child’s paper file must be completed with details of the child’s full name, date of birth, Framework-i identification number and volume number.
Every child’s case record must include, a basic information sheet, risk assessment, a properly maintained chronology and a transfer/closing summary (where appropriate). See also Appendix: New File Format.
All other relevant contacts with children, their families, colleagues, professionals or other significant people must be recorded in the same way, i.e. who was present or seen, the relevant discussions, actions or decisions taken and by whom, and the reasons for decisions. |
6.
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Children and their families should be involved in the recording process
Children and their families must be routinely involved in the process of gathering and recording information about them. They should feel they are part of the recording process.
They should be asked to provide information, express their own views and wishes, and contribute to assessments, reports and to the formulation of plans.
Generally, they must be asked to give their agreement to the sharing of information about them with others - but there are exceptions. |
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Information about children and their families should normally be shared with them
Information obtained about children and their families should be shared with them unless:
- Sharing the information would be likely to result in serious harm to the child or another person, or
- The information was given in the expectation that it would not be disclosed, or
- The information relates to a third party who expressly indicated the information should not be disclosed.
Where information is obtained and recorded which should not be shared with the child concerned for one of the above reasons, it should be placed in the Third Party Information section of the child’s records and a note of the lodging of the document, together with reasons, should be recorded.
See also Access to Social Care Personal Records Procedure |
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Managers must monitor information held in the ‘Third Party Info.’ sections of the child’s file
Managers must monitor information held in the Third Party Information section of records, ensuring that the reason for holding it there is valid; if not, it should be shared with the child and/or moved to another section of the file.
However, before sharing any such information, the manager must take all reasonable steps to consult the originator and take account of their views and wishes. See also Access to Social Care Personal Records Procedure |
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Paper records must be legible, signed and dated
If possible, manual records should be typed or handwritten in black ink and all records must be signed and dated. Those completing computerised records must show their name and the date when the recording was completed.
Any handwritten records must be produced so that readers not familiar with the handwriting of the writer can read the records quickly and easily. It must be possible to distinguish the name and post title or status of the person completing the record. If there is any doubt of the identity of the writer from a signature, the name should be printed. |
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Records must be kept up to date
Records should be updated as information becomes available or as decisions or actions are taken as soon as practicable or, at the latest, within 24 hours.
Where records are made or updated late or after the event, the fact must be stated as a ‘Late Entry’ in the record, and the date and time of the entry should be included. |
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Records must be written in plain English and prejudice must be avoided
Records must be written concisely, in plain English, and must not contain any expressions that might give offence to any individual or group of people on the basis of race, culture, religion, age, disability, or sexual orientation.
Use of technical or professional terms and abbreviations must be kept to a minimum; and if there is likely to be any doubt of their meaning, they must be defined or explained. |
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Records must be accurate and adequate
The following information must be recorded:
- Accurate basic information, confirmed by the client where possible
- A factual note of the client’s circumstances and problems, as agreed with/confirmed by the client where possible.
- An evaluation of these problems (assessment of need) shared with the client as appropriate.
- A statement concerning eligibility/legal status or justification for intervention
- Risk analysis when appropriate
- A clear statement of objectives and resources required to implement relevant plans, and anticipated outcomes.
- Decisions made with reasons and the evidence upon which they were made.
- An account of the service that has been provided or is required, with costs where appropriate
- Copies of relevant Court Orders
- Records of communications
- Evidence of involvement with other statutory agencies/service providers
- Evidence that the user of the service is aware of and has given consent to personal information being shared with other parties
See also Appendix: New File Format.
Records must distinguish clearly between facts, opinions, assessments and decisions. Opinions should have a clear indication as to their foundation.
Records must also distinguish between first hand information and information obtained from third parties.
Unsubstantiated comments have no place on a child’s case file unless the source and truth of the comment are also recorded as far as they can be determined.
If a member of staff receives information from an anonymous informant, this fact must be recorded together with a record of the case worker’s attempt to verify the information and the extent to which it was successful or unsuccessful.
SeeSection 3, Confidentiality Values and Principles |
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Records must be relevant and not excessive
Only the information needed to do the job should be collected – don’t ask for things because you think it would be ‘nice to know’. |
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Managers must oversee, monitor and review all records
The overall responsibility for ensuring all records are maintained appropriately rests with Team Managers with day-to-day responsibility, delegated to other staff as appropriate.
Records must contain evidence of management oversight/endorsement of decisions, which should support work and ensure accountability. Decisions made in supervision should be clearly recorded and held as an integrated part of the record.
The manager should routinely check samples of records to ensure they are up to date and maintained as required and, if not, that deficiencies are rectified as soon as practicable.
For further details, see File Audit Checklist. |
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Records should be kept securely
All members of staff have a responsibility to ensure that the information, contained in all Directorate records, is kept securely.
This involves preventing unauthorised access by keeping passwords secret and even protecting computer records from corruption caused by hardware faults or a virus.
Children’s files in paper form should normally be stored in a locked cabinet, or a similar manner, usually in an office which only staff/carers have access to.
Other day-to-day records, such as Contact or Daily Records, should also be kept securely in a manner authorised by the manager.
These records should not be left unattended when not in their normal location. |
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Removal of records must be an exceptional occurrence
Paper records should not normally be taken from the location where they are normally kept.
If it is necessary to remove a record from its normal location, a Team Manager should approve this and should stipulate or agree how long it is necessary to remove the record. The manager must also be satisfied that adequate measures are in place to ensure the security of the record(s) whilst they are removed. For example, records must never be left in unattended vehicles.
The authorisation for a record to be removed must be recorded and those who may have need to see the records should be informed of their removal. The manager must then ensure the record is returned as required/agreed. |
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Records moved to a new location must be monitored
Where records are moved to a new location, the date of transfer should be clearly recorded on Framework-i.
The sender should check that the records have arrived at their intended destination. |
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Records must usually be retained after closure
Files should be retained for the period set out in the File Retention Period Template.
The member of staff responsible for the case when the case is closed is responsible for ensuring that the file to be retained is in good order and that unnecessary items have been removed, for example, compliment slips, duplicate copies etc. |
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Use of computers at home
Staff using computers at home for council purposes must transfer any material to an office PC on the next working day. All material must then be deleted from their personal PC hard drive and/or floppy disc, memory stick, personal device or CD.
This procedure also applies to staff using laptop computers, unless authorised by their manager to retain material for longer.
Such authorisation must only be given on a case-by-case basis and specific timescales must be recorded. Where authorisation is given, no information should be retained that can identify any service user. |
3. Confidentiality Values and Principles
This should be read in conjunction with the Confidentiality Policy Procedure and the Information Sharing Protocol.
- Legal duty of confidence
- Disclosure of confidential information is permitted in exceptional circumstances
- Situations where disclosure is permitted should be shared with children involved
- Disclosures and sharing information with colleagues and agencies
- Freedom of Information Act 2000
1.
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Legal duty of confidence
Personal information held about children is subject to a legal duty of confidence and should not normally be disclosed without the consent of the subject.
The legal framework for confidentiality is contained in the common law duty of confidence, the Children Act 1989, the Human Rights Act 1998 and the Data Protection Act 1998.
The law requires that data must be:
- Fairly and lawfully processed
‘Processing’ includes obtaining, recording, changing, using and disposing. Personal data cannot be processed unless the conditions of the Act are met, usually by obtaining the person’s consent to the processing. The exceptions to this are set out in Section 3.2
- Processed for limited purposes
We must be open about how information is to be used and not use it for any other purpose.
- Processed in line with the rights of the individual
We must inform them that processing is taking place, allow them to inspect any personal data we hold about them and correct or erase information that we are told is wrong. |
2.
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Disclosure of confidential information is permitted in exceptional circumstances
Whilst the general principle is that information obtained about children must be shared with them and not with others, there are exceptions. The public interest in child protection overrides the public interest in maintaining confidentiality and the law permits the disclosure of confidential information necessary to safeguard a child or children.
Disclosure should be justifiable in each case, for example to provide information to professionals from other agencies working with the child, and where possible and appropriate, the agreement of the person concerned should be obtained.
Those working with children must make it clear that confidentiality may not be maintained if the disclosure of information is necessary in the interests of the child. Even in these circumstances, disclosure will be appropriate only to the extent necessary to achieve that purpose.
There may also be situations where third parties have a statutory right of access to the information or where a Court Order requires that access be given.
The circumstances in which information held in records on children and families can and should be disclosed and shared with others with or without consent are set out in the following sections. See also the Confidentiality Policy Procedure. Also see the Information Sharing Protocol.
In all other cases, where third parties such as advocates, solicitors or external researchers request access to information, this should only be given if written consent is given by the person concerned.
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Situations where disclosure is permitted should be shared with children involved
Children should be informed of the circumstances in which information about them will be shared with others. It should be made clear that in each case the information passed on will only be what is relevant and on a ‘need to know’ basis.
See also in relation to the disclosure of confidential information given by a child in relation to his or her sexual health or sexual relationships, Working with Sexually Active Young People under the Age of 18 in Oxfordshire Guidance |
4. |
Disclosures and sharing information with colleagues and agencies
Sharing information promptly with others working with the same child is invariably the key to safeguarding the child’s interests and promoting his or her welfare.
Therefore, relevant information about children must be shared with colleagues, other professionals or agencies that may have a role to play in their care.
However, the general principle is that information may only be shared on a ‘need to know’ basis.
For example:
In such circumstances the person to whom the information relates should be informed that records have been requested unless to do so would prejudice the purpose of the request.
Any objections they have should be considered before responding to the person making the request.
Where information or records are passed to others it should be noted and confirmed in writing.
Information may also be disclosed to persons who have a statutory right of access to the information, for example:
- Where the Court directs that records be produced or a Children’s Guardian is appointed.
- Where information is requested by Inspectors of OFSTED (who have specific statutory powers that permit access to records)
Where information is requested by telephone or electronically, great care must be taken to ensure that the recipient is entitled to receive the information requested. Where there is any doubt the information may not be provided without the approval of a Team Manager.
In any event, information should not be handed over to anyone unless members of staff are satisfied that:
- The person/agency has a bona fide entitlement to that information.
- The identity of the person/agency can be established without any doubt.
- The person/agency will maintain an appropriate ethical approach to the confidentiality of the information provided.
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5. |
Freedom of Information Act 2000
The Freedom of Information Act 2000 came into force on 1 January 2005.
Under the Act anybody may request information from a public authority (which includes all local authorities). The Act confers two statutory rights on applicants:
- To be informed in writing whether or not the public authority holds the information requested; and if so
- To have that information communicated to him/her.
The Act applies to all information whether recent or old.
The Act sets out 23 exemptions from rights of access to information. If the information is exempt, there is no right of access under the Act.
One exemption relates to personal information. This means that an application for personal information under the Act is exempt and will not therefore be dealt with under the Act. A person’s right of access to such information must still be dealt with in accordance with the Data Protection Act 1998. The procedure is set out in the Access to Social Care Personal Records Procedure.
Another category relates to information provided in confidence where disclosure would involve an actionable breach of confidence. This would include information provided by a member of the public about a child protection issue where the provider has provided the information on the basis that anonymity will be maintained.
The Act therefore does not change the legal position into the principles of confidentiality set out in this section. |
4. Consultation Values and Principles
- General principles of consultation
- Management consultation
- Legal consultation
1.
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General principles of consultation
Everyone involved in the receipt and delivery of services should be consulted about decisions, which may affect them. This includes children, their advocates, their parents, other significant family members and those charged with providing the service; including managers, staff, carers and professionals or colleagues from other agencies.
This means that people’s views should be sought and taken into account in relation to all decisions, which are likely to affect their daily life and their future.
The older and more mature the child is, the more weight can and should be given to their wishes and feelings.
Unless there are exceptional circumstances, reasonable steps must be taken in all cases to consult the parents. Exceptions will include where older children with an appropriate level of maturity specifically request that their parents are not consulted and a decision is made to respect their wishes, for example in relation to a child’s sexual health or relationships. Detailed guidance on this is set out in Working with Sexually Active Young People under the Age of 18 in Oxfordshire Guidance
Consultation should take place on a regular and frequent basis with those who need to be consulted and assumptions should not be made about the inability or lack of interest of those who should be consulted.
Where people have communication difficulties of any sort, suitable means must be provided to enable them to be consulted, including arranging access to advocates or representatives who may speak on their behalf.
Consultation should be undertaken in a creative manner.
If consultation is not possible or is restricted for whatever reason, steps should be taken to ensure those affected are informed of decisions as soon as practicable after they are made, and an explanation for the decision given, together with the opportunity to make a comment and express their views.
If it is then felt that a different decision may have been appropriate, steps should be taken to reconsider the decision.
If decisions are made against people’s wishes, they should be informed of the decision and the reasons should be explained. In these circumstances, the person should be informed of any rights they have to formally challenge the decision, and of the availability of the Complaints Procedure.
Children should also be informed of their right to appoint an advocate, and if an advocate is appointed, he or she must be consulted in accordance with the principles set out in this section. |
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Management consultation
Unless otherwise stated in specific procedures in this manual, it is assumed that people working in this organisation will take reasonable steps to keep their managers informed of their actions; and will consult and seek their approval where they do not have decision making responsibility delegated to them.
In order to facilitate this, managers must ensure that effective lines of communication are established and maintained.
If procedures in this manual require that managers are informed within specified timescales or their approval is sought before actions are taken, this must be complied with. |
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Legal consultation
It is assumed that, in following these procedures, social workers and/or their Team Managers will seek legal advice as appropriate before taking any action and/or making decisions, which will, or may, change the legal status of a child, or decisions which do not have parental consent. This is particularly so in cases where emergency action is being considered.
In order to facilitate this, managers must ensure that effective lines of communication are established and maintained with Legal Services, and that workers are aware of who may authorise contact, who may have contact and how contact should be made. |
Appendix: New File Format
VIOLENCE ASSESSMENT SHEET – Management of your Personal Health & Safety
CHRONOLOGY
Section 1
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REFERRAL/ASSESSMENT
Front Sheet, Referral Forms, Initial Assessment
Care Package (C&F Disabilities)
Minutes of Initial Planning meeting
Core Assessment
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 2
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RECORDING
Social Workers Records:
Genogram, Blue Client Contact Sheets (Social Workers),
Green Contact Sheets (Family Support Workers), Diary Sheets,
CP Visit Forms
Statutory Looked After Visit Forms
Recording by Others:
Residential Log, Foster Carer Diary Sheets, EDT Reports
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 3
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LOOKED AFTER
Current Care Plan if Looked After
General LAC Forms:
LAC Essential Information Form, Parts 1 and 2
LAC Placement Plan Forms, Parts 1 and 2
LAC Review Forms, including Assessment and Action Summaries
Previous LAC Care Plans
Long Term Permanency Planning Documents
Form E
Medical Reports and Other Agency Reports for Panel
Panel Minutes
Linking Reports
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 4
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CASE HISTORY AND MANAGEMENT
After Care Assessment
Decision Sheet/Case Management Records/Signed copy of Client Supervision Record
Transfer Summaries
Written Agreements
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 5
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ADMINISTRATION
SO261’s, Log Sheet of CCSB Expenditure
Movement Forms, Updating Forms
CP1 – CP5 Forms
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 6
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CORRESPONDENCE
Internal Correspondence and Memoranda
External Correspondence
CP Letters to Parents and Other Agencies
Complaints: ALL papers re: complaints to be filed together in sequence
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 7
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LEGAL PAPERS
Family Court:
Court Orders, Social Workers’ Reports for Court
Reports from Expert Witnesses, Guardian Ad Litem Reports
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 8
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INCLUDING CP PAPERS, RESTRICTED ACCESS
Current CP Plan if on CP Register
Minutes of CP Conference
CP Consultation Records
Records of CP Investigation/Strategy Discussion Form: ALL investigation papers to be filed together in sequence
Social Workers Reports for CP Case Conference
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST |
Section 9
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REPORTS FROM OTHER AGENCIES
Other than Court:
Education/School Reports, Statements of S.E.N., Therapists’ Reports, Psychiatric Reports
ALL CORRESPONDENCE TO BE FILED PRESENT DATE UPPERMOST
PLASTIC WALLET: Birth Certificate, Photographs, Newspaper Cuttings, Cards, etc.
(Any Personal Record, which should not be hole punched.) |
End
