2.2.6 Accessing Provision from Meadowbrook College (including for Looked After Children

1. Pupil Permanently Excluded

School send standard PEx email to LA which is automatically forwarded to the Rapid Response & Integration Programme Manager (Refer to: OCC Intranet\Children, Families and Young People\Our Services\Social Inclusion Services\Exclusions and Behaviour Support\Exclusion Form sent to pex@oxfordshire.gov.uk).
RR & I team organise interim provision from day 6 followed by reintegration support into next educational placement.

2. Pupil on LA 'planned transfer'

(That is LA officer has negotiated a planned transfer with a Head Teacher as an alternative to proceeding with a permanent exclusion).

LA officer contacts RR & I Programme Manager or Assistant Programme Manager via Planned Transfer Support Request email ( Appendix 1: Request for Meadowbrook College Reintegration Support)
Meadowbrook College will put a reintegration support package into place. This package will comprise of an initial home visit, reintegration planning meeting with receiving school, and 15 hours support in school over a six week period. Pupils remain the responsibility of their original school until the reintegration start date.

3. High Level Needs Pupil Moving into Oxfordshire

Examples of high level needs are double PEx, Yr 11 PEx, last placement at special ESBD provision
LA officer contacts RR&I Programme Manager or Assistant Programme Manager (High Level Needs Support Request email sent, see Appendix 2: Request for Meadowbrook College support for a high level needs pupil with no school place).
RR & I team organise interim provision from day 6 followed by reintegration support into next educational placement
RR & I team organise immediate interim provision as a priority followed by reintegration support into next educational placement.

4. 'Looked After' Pupil Permanently Excluded

School send standard PEx email to LA which is automatically forwarded to the Rapid Response & Integration Programme Manager
(Refer to: OCC Intranet\Children, Families and Young People\Our Services\Social Inclusion Services\Exclusions and Behaviour Support\Exclusion Form sent to pex@oxfordshire.gov.uk).
Additionally, schools, LA officer, social worker or residential staff/carer can contact RR&I Programme Manager or Assistant Programme Manager on 'CLA hot line' (07787151705).

5. 'Looked After' Pupil on Fixed Term Exclusion from Mainstream School

(For 'looked after' pupils who have been FEx for more than 2 days, and/or who are at serious risk, and/or who's residential placement is at serious risk, if they have no day time provision)

Schools, LA officer, social worker or residential staff/carer to contact RR&I Programme Manager or Assistant Programme Manager on 'CLA hot line' (07787151705).
RR&I team will provide interim education provision for days 3 to 5 after which school will retake responsibility for appropriate provision.

6. Looked After' Pupil Transferring between Mainstream Schools Mid-year due to Change of Residential Placement

Schools, LA officer, social worker or residential staff/carer to contact RR&I Programme Manager or Assistant Programme Manager on 'CLA hot line' (07787151705).
RR&I team will provide a 6 week reintegration support package.
Note current LA policy is for pupil to remain on roll of original school until accepted onto roll of new school.

7. KS3 Programme

(School referral for pupils on a mainstream school roll only)

School sends KS3 Programme Referral form to RR&I Programme Manager/Assistant Programme Manager (Form available on OCC Intranet at: \Children Young People and Families\Our services \Social Inclusion Services\Meadowbrook, see Appendix 3: Meadowbrook College KS3 Programme)
Meadowbrook notifies school of provisional start date (This date may be deferred in the event of emergency referrals, see note below).
Meadowbrook confirms actual start date 2 weeks prior to pupil starting (At this point the case will be allocated to a Rapid Response Team worker who will then begin pre-placement assessment process).
Please note that in order to meet requirements of 'day 6' provision and LA commitment to 'looked after' pupils, some pupils are admitted to the KS3 Programme as emergencies at short notice. Such pupils would be referred through the routes described under 1, 3, 4, and 5 above.

8. KS4 Programme

School or LA officer sends KS4 Programme Referral Form and accompanying paperwork to Rapid Response & Integration Programme Manager (referral form available at OCC Intranet, \Children Young People and Families\Our services\Social Inclusion Services\Meadowbrook College). Note admissions panel meetings are held each term on the Wednesday of week 3, the deadline for referrals being Wednesday of week 2 The admissions panel meeting allocates places using the information available to it. Priority consideration has to be given to high level needs pupils without provision including:
	CLA pupils without provision double PEx pupils (a failed LA 'planned transfer' is counted as a PEx) Yr 11 PEx pupils Yr 10 PEx pupils for whom a second chance school is considered unrealistic Pupils coming into Oxfordshire from specialist provision or who have been PEx from their last school Pupils returning to Oxfordshire from specialist placements Consideration is next given to pupils maintained on a mainstream roll but who are at significant risk of permanent exclusion and/or identified as particularly vulnerable, including:
	Pupils failing in second chance school Failing LA 'planned transfers' CLA pupils SEN/Statemented pupils Pupils with increasing history of FEx
The admissions panel use the available information in an attempt to ascertain whether a school has tried a significant range of strategies to sustain a mainstream placement including the use of appropriate alternative provision. It also looks at the pupil's attendance history in consideration of the potential for engagement. Please note that in order to meet requirements of 'day 6' provision and LA commitment to 'looked after' pupils, some pupils maybe admitted to the KS4 Programme at shorter notice outside the termly panel meeting. Such pupils would be initially be referred through the Rapid Response & Integration Programme under route 1 (PEx) or 3 (HLN) above and need to be in the following categories:
	Double PEx (or failed planned transfer), Yr 11 PEx for whom a second chance school is not appropriate High level needs, 'looked after', pupil moving into Oxfordshire Making such provision helps Meadowbrook (and the LA) keep it's commitment to full time education for permanently excluded pupils in a cost effective manner.
KS4 Programme post admissions meeting processes
	a.	Pupils to be offered placement LA lead officer notification letter to school (pupil on mainstream roll) LA lead officer notification email to LA casework officer. Referring school (pupil on roll) to contact parents in order to explain allocation of Meadowbrook place (Contact by Meadowbrook RR & I Programme worker if pupil not on mainstream school roll) Meadowbrook College welcome letter to parents/student Meadowbrook staff will contact parent/carers to arrange a home visit to explain nature of KS4 Programme. KS4 Programme home visit KS4 Programme admissions meeting Pupil start date (pupil placed on Meadowbrook College roll from this date)
	b.	Pupils not offered placements LA lead officer notification letter to school (pupil on mainstream roll) LA lead officer notification email to LA casework officer (pupil not on mainstream roll)

Appendix 1: Request for Meadowbrook College Reintegration Support

Click here to view registration form

Appendix 2: Request for Meadowbrook College support for a high level needs pupil with no school place

Click here to view request for support form

Appendix 3: Meadowbrook College KS3 Programme

Click here to view KS3 referral form

Appendix 4: Meadowbrook College Key Stage 4 Programme

Click here to view KS4 referral form

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